Procurement Officer

Job Purpose

To support daily procurement activities by processing purchase requests, maintaining accurate procurement documentation, and ensuring compliance with internal policies and applicable procurement regulations. The role is responsible for sourcing and purchasing goods and services in a timely and cost-effective manner, supporting vendor coordination, and assisting in monitoring inventory and contract terms. The position requires strong attention to detail, basic analytical skills, and the ability to manage tasks and timelines efficiently in line with organizational requirements.

ACCOUNTIBILITIES

•Review and validate purchase requisitions for completeness and compliance before initiating sourcing activities.
•Check inventory availability to avoid duplication of requests and ensure efficient stock utilization.
•Prepare and issue RFQs in line with company policies and specifications.
•Collect and review supplier quotations and prepare basic comparison sheets for evaluation
•Place and follow up orders in ERP system.
•Track purchase orders and coordinate with internal departments on order status.
•Follow up with suppliers on deliveries and support resolution of delivery-related issues.
•Ensure proper filing and documentation of procurement records in both physical and digital formats.
•Liaise with internal stakeholders to clarify technical and operational requirements.
•Support the review of supplier contracts and ensure alignment with requested goods and services.
•Coordinate with finance and legal teams for vendor onboarding and payment-related documentation.
•Maintain and update procurement logs, registers, and tracking sheets.
•Support vendor performance monitoring and periodic evaluation activities.
•Maintain supplier records and ensure completeness of vendor documentation.
•Communicate with suppliers to address delivery delays, discrepancies, or damaged goods and assist in return or corrective processes.
•Ensure procurement activities comply with internal policies and applicable procurement laws and regulations (including Law 182/2018, where applicable).
•Support vendor registration and renewal processes.
•Handle urgent procurement requests in coordination with the section head or supervisor.
•Propose process improvement ideas and support implementation under supervision.
•Prepare periodic procurement activity reports for the section head or manager.

Position Requirements

Educational Requirements: Bachelor’s degree in supply chain, Business, Engineering or related field.
Special Certification or Training Required: CIPS, CPE, PMP, or equivalent certification is preferred.
Required Industry Experience: 1-3 years of experience in Procurement
Technological Requirements:  Knowledge of public procurement laws and ERP systems is essential (Oracle, SAP, Microsoft Dynamics …).
Microsoft Office Suite (Excel, Word, PowerPoint).
Language Requirements: Arabic - English